This stage follows the Vision stage and is initiated by the problem owner based on a defined need for procuring a new system, to satisfy specific objectives derived from the Vision.
Based on this this initial problem definition the scope and high-level requirements will be defined. At this stage, similar authorities’ case studies can help the problem owner identify if other authorities are faced with the same problem, and how they tried to address it. In particular, how they scoped it and defined their high-level requirements.
During this stage, authorities should consider developing an initial problem definition, defining the scope and the high-level requirements. This could include:
Start the project management process, using appropriate methods to work within the Authority’s governance structures. For example, this could include identifying a senior responsible officer setting up a project board with suitable representatives to provide challenge, and commencing the project risk and issue register.